![]() In the Create New Filter form, under Show rows that match, select the conditions that you want to apply to the data in the sheet and then click Apply to see the results of the filter.The Create New Filter form will be displayed. On the toolbar, click Filter > New Filter.The configuration of the Unnamed Filter will be unique to you. ![]() If you have access to a sheet, you can create an Unnamed Filter to view the sheet data in the a way that's most useful to you. Specify that a filter should be shared to all sheet collaborators (Team plan or higher)įor more information about sheet-level sharing permissions, see Sharing Permission Levels.Ĭreate and use filters Filter data with the “Unnamed Filter” What you can do with filters in a sheet will depend on the sharing permissions you have for that sheet. Required permissions for working with filters For more information about plans and pricing, including which features are included with which plans, please see our Pricing page. The Shared Filters functionality discussed here is included with Business and Enterprise plans. For details on creating a shared Current User filter, see our article on Viewing Your Assigned Tasks. Need a quick overview? See Filter Basics.Ĭreate a shared Current User filter, for example, for all collaborators on your sheet to be able to quickly see tasks assigned to them. ![]() With the appropriate permissions, you can create filters for your own use or to share with others. If the dropdown list columns have different values across sheets (for example: a,b,c,d in one sheet and 1,2,3,4 in another), the report will be unable to determine which sort to honor in the consolidated column. If you sort on a column that is a Dropdown List type in the source sheet, items won’t sort based on the predetermined dropdown values in the included source sheets.Ī report can pull from multiple sheets and will consolidate columns with the same name and column type. When you sort a report, items will be sorted in ascending or descending order. NOTE: When sorting in ascending or descending order, blank rows will be sorted below rows with values. For example, the values Q1, Q2, Q3, Q12, will be sorted as Q1, Q12, Q2, Q3. Mixed letters and numbers: Values that start with a letter and include a number will be sorted first in alphabetical order then in numerical order starting from the leftmost digit.Red-Yellow-Green values: When sorted in ascending order, the values will be ordered as Red > Yellow > Green > Blank.Harvey Ball values: When sorted in ascending order, the values will be ordered as Empty > Quarter > Half >Three-Quarters > Full > Blank.Double-click on a column header and select Edit Column Properties to view/edit these values or to change their order. Data created with a Dropdown list: If you sort on a column that is a Dropdown List type, items will be sorted using the order of the drop-down list values.The parent rows will also be sorted but their sub-items will move with them. Hierarchy: If you’ve created sub-items, the sub-items will be sorted but kept beneath their parent row.The type of data you sort will influence the result. In the Sort form, enter your sort criteria and click OK.Right-click on the selected area and select Sort Rows.Highlight the rows by holding down the Shift key and clicking on the row numbers you want to sort.Right-click on a column header and select Sort Rows. ![]() For more information on filtering sheet data, check out our article on Using Filters to Show or Hide Sheet Data. Before you sort, you'll first need to ensure that filters are not applied. To clear a filter (stop applying it to the sheet), select Filter Off from the Filter menu. The Sort Rows command will be unavailable if a filter is applied to your sheet.If the Sort Rows option appears unavailable, and you're shared to the sheet with Editor permissions (see Sharing Permission Levels for details), deselect any locked rows before attempting to sort. Although Editors can sort a sheet, they can't sort locked rows.Make sure the rows in your sheet are ordered as desired before you save it. You cannot undo a sort after the sheet has been saved.When new rows are added, you'll need to sort again to incorporate the newly added rows. Applying a sort will impact the existing rows in the sheet.Here are some things to keep in mind as you sort: When you sort, you have two choices about the amount of data you want to work with: you can sort all rows in your sheet or only a selection of them. To organize your data in ascending or descending order, use the Sort Row command.
0 Comments
Leave a Reply. |